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Day-of Wedding Coordinator
Day-of Wedding Coordinator
Day-of Wedding Coordinator
- 1 planning meeting
- Complete wedding management and day-of execution for up to 12hrs.
- Unlimited contact via email from the time of contract. Any phone and video chats need to be pre-scheduled ~ We are always here for you!
- Timeline creation and wedding day “game plan” distributed to vendors. – we keep everyone in check!
- Vendor management – we will coordinate with all contracted wedding vendors listed on your vendor form and confirm their arrival times, get insurance info, meal counts, confirm services booked, and any other important details, at least 1 week or more prior to the wedding.
- Greet wedding vendors and be the point of contact the day of your wedding ~ this way no one is bothering you will question or concerns!
- Cross-check venue set up, making sure ceremony and reception are set to perfection. Fixing any errors that may come up.
- Distribute bouquets & pin corsages to the bridal party, attendants & family members.
- Remind Best Man, Maid of Honor, Parents, and honored guests when they are about to give toasts.
- Assist with bridal party and family for photographs ~ things could get crazy, and they may need some guidance, we will be there to help if needed.
- Set-up and styling of all wedding elements ~ this is key to having your vision come to life! (Escort cards, favors, guest books, table numbers, photo booth props, DIY elements, etc.)*
- Direct ushers and helpers with seating and program distribution.
- Professional Day of Wedding Coordinator onsite for up to 12 hours of wedding day management ~ every wedding includes (1) wedding coordinator.
*A second Coordinator is required for all barn/farm weddings, vineyard weddings, arboretum weddings, South Asian weddings, private home weddings, and or large open space/nontraditional venue weddings that require a lot of setup. Additional fees will apply. - Retain the marriage license for the officiant.
- Retrieve wedding gifts/cards ~ we will monitor the flow of the card box and personally hand the cards to you at the end of the night.
- Arrange for ALL your personal items are packed up and given to a designated family member, room, and/or vehicle.
Wedding Planner
Day-of Wedding Coordinator
Day-of Wedding Coordinator
- 3 planning meetings – one of which will be the venue walkthrough. We want to learn your wedding vision inside and out!
- Complete wedding management and day-of execution for up to 12hrs.
- Wedding Vendor Recommendations
- Review all your vendor contracts as needed to understand exactly what will be arriving day-of.
- Venue walkthrough to go over the details and logistics of the wedding day.
- Identify any missing pieces to the wedding day that may have been missed but are essential to run smoothly.
- Unlimited contact via email from the time of contract. Any phone and video chats need to be pre-scheduled ~ We are always here for you!
- Monthly email check-ins to ensure discussed details are going as planned, no matter how far out you book us -we are in this together!
- Timeline creation and wedding day “game plan” distributed to vendors. – we keep everyone in check!
- Vendor management – we will coordinate with all contracted wedding vendors and confirm their arrival times, get insurance info, meal counts, confirm services booked, and any other important details, at least 1 week or more prior to the wedding.
- Greet wedding vendors and be the point of contact the day of your wedding ~ this way no one is bothering you will question or concerns!
- Cross-check venue set up, making sure ceremony and reception are set to perfection. Fixing any errors that may come up.
- Distribute bouquets & pin corsages to the bridal party, attendants & family members.
- Remind Best Man, Maid of Honor, Parents, and honored guests when they are about to give toasts.
- Assist with bridal party and family for photographs ~ things could get crazy, and they may need some guidance, we will be there to help if needed.
- Set-up and styling of all wedding elements ~ this is key to having your vision come to life! (Escort cards, favors, guest books, table numbers, photo booth props, DIY elements, etc.)*
- Direct ushers and helpers with seating and program distribution.
- Professional Day of Wedding Coordinator onsite for up to 12 hours of wedding day management ~ every wedding includes (1) wedding coordinator.
*A second Coordinator is required for all barn/farm weddings, vineyard weddings, arboretum weddings, South Asian weddings, private home weddings, and or large open space/nontraditional venue weddings that require a lot of setup. Additional fees will apply. - Distribute final payments & gratuities as needed to vendors ~ you won’t have time to do this as you will be too busy having the best day of your life!
- Retain the marriage license for the officiant.
- Retrieve wedding gifts/cards ~ we will monitor the flow of the card box and personally hand the cards to you at the end of the night.
- Arrange for ALL your personal items are packed up and given to a designated family member, room, and/or vehicle.